Arrival – Your First Day at Tokyo College
A) Items to bring on the first day at Tokyo College
| 1 | Passport | |
| 2 |
Resident card |
You will receive it at the first airport where you landed in Japan. |
| 3 |
Boarding stub |
Please keep the paper boarding stub from your flight to Japan. It will be required to get the airfare reimbursed, as the boarding stub is proof that you were actually present on that flight. |
| 4 | Proof of previous address |
It is needed to provide your relocation allowance. Viable forms of proof include an envelope that the address is written on, etc. |
| 5 |
Your laptop (if you have one) |
You will receive assistance in setting up the necessary configurations for accessing the internet and other systems at UTokyo and for completing paperwork. |
B) Important procedures to complete on the first day (within the first few days)
You will receive an orientation on the following matters:
| 1 |
Contract conditions |
The employee will receive a Certificate of Appointment/Written Notification of Working Conditions. |
|
| 2 |
Residence registration bank accounts |
・ Register as a resident at your ward office or city hall, obtain a certificate of residence, and submit it to us. *If you are accompanied by family, remember to bring documents proving your marital and family relationships from your home country and present them at the ward office or city hall. ・Open a bank account in Japan to receive a monthly salary and submit your account information to us as soon as possible. |
We will assist you if you require support from Japanese-speaking staff during the registration process. |
| 3 |
Paperwork |
(1) Social insurance Industrial Accident Compensation Insurance (2) Income tax (4) Dependent family members (5) Bank account registration for salary deposits (6) Consenting to the Application of the Discretionary Labor System for Professional Work System |
|
| 4 | Computing and network-related matters |
(1) UTokyo Account (2) Multi-factor authentication for your UTokyo Account (3) Connecting to wi-fi (4) E-mail account set-up (5) Accessing the Tokyo College Google Calendar |
|
| 5 |
Employee ID card |
Profile photo data is required. Your ID card will be issued within a few weeks. |
|
C) Next steps
| 1 | Self-assessment concerning the deemed export controls |
This is to be completed once you've settled in. |
| 2 |
At some point during your first three months at UTokyo, you will study instructional texts and videos and take online tests on a number of topics essential for UTokyo employees. These are accessible under the “6. Required Items” section. |
|
| 3 |
The necessary documents will arrive within a couple of months, and you can make your own reservation. |
|
| 4 |
Declaration on ensuring research integrity |
The necessary documents will arrive within a couple of months, and you can make your own reservation. |
| 5 |
e-APRIN (Education for Research Ethics and Integrity.) |
We will contact you directly when a course becomes available. |
| 6 |
Compliance and legal management e-learning |
We will contact you directly when a course becomes available. |
| 7 |
DEI training |
We will contact you directly when a course becomes available. |
Last updated : October 09, 2025
